Privacy Policy
Your privacy is important to us. Learn how we collect, use, and protect your personal information.
Last updated: August 2024
Introduction
Interschool Olympiad and Sports Federation ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you participate in our interschool academic and sports competition.
This policy applies to all participants, including students, parents/guardians, school administrators, and visitors to our website. By registering for our competition or using our services, you consent to the data practices described in this policy.
We are committed to GDPR compliance and follow international best practices for data protection.
Information We Collect
Personal Information:
- Student Data: Name, age, grade level, school name, contact information, profile photographs
- Parent/Guardian Data: Name, contact information, relationship to student, consent records
- School Data: School name, principal's information, school address.
- Academic Records: Event registrations, test scores, performance data, certificates earned
Payment Information:
- Payment method details (processed securely through third-party payment processors)
- Transaction history and receipts
- Billing addresses and contact information
How We Use Your Information
We use the collected information for the following purposes:
Competition Management:
- Process registrations and payments
- Organize events and manage schedules
- Evaluate performance and determine winners
- Issue certificates and distribute prizes
Communication:
- Send event updates and notifications
- Provide customer support
- Share results and achievements
- Send promotional materials (with consent)
Safety & Security:
- Ensure participant safety during events
- Verify identity and prevent fraud
- Maintain secure access to accounts
- Comply with legal requirements
Improvement:
- Analyze website usage and performance
- Improve our services and user experience
- Develop new features and competitions
- Generate statistical reports
Information Sharing & Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:
Service Providers:
We work with trusted third-party service providers who assist us in operating our website, conducting competitions, and serving participants. These providers have access to personal information only as needed to perform their functions and are contractually obligated to maintain confidentiality.
Educational Institutions:
We may share academic performance data with participating schools for educational purposes and to facilitate scholarship opportunities, but only with appropriate consent.
Legal Requirements:
We may disclose information when required by law, court order, or government regulation, or when we believe disclosure is necessary to protect our rights, safety, or the rights and safety of others.
Public Recognition:
Winner names, schools, and achievements may be published for recognition purposes, but only with explicit consent from participants or their guardians.
Data Security
We implement comprehensive security measures to protect your personal information:
Technical Safeguards:
- SSL/TLS encryption for data transmission
- Secure database storage with encryption
- Regular security audits and updates
- Firewall protection and intrusion detection
- Secure payment processing through certified providers
Administrative Safeguards:
- Limited access to personal information
- Employee training on data protection
- Background checks for staff with data access
- Regular privacy and security training
- Incident response procedures
Important: While we implement strong security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to protecting your information using industry-standard practices.
Your Privacy Rights
You have the following rights regarding your personal information:
Access & Portability:
Request a copy of your personal data in a structured, machine-readable format
Correction:
Update or correct inaccurate personal information
Deletion:
Request deletion of your personal data (subject to legal requirements)
Restriction:
Limit how we process your personal information
Objection:
Object to processing based on legitimate interests
Withdraw Consent:
Withdraw consent for marketing communications at any time
To exercise your rights: Contact our privacy team at info@interschoolosf.in or use the contact information provided below. We will respond to your request within 30 days.
Data Retention
We retain personal information only as long as necessary for the purposes outlined in this policy:
- Competition Data: Retained for 2 years for record-keeping and verification purposes
- Academic Records: Maintained for scholarship and recognition purposes (with consent)
- Payment Information: Retained as required by financial regulations (typically 2 years)
- Marketing Data: Retained until consent is withdrawn or account is deleted
- Website Analytics: Anonymized data may be retained indefinitely for statistical purposes
When retention periods expire, we securely delete or anonymize personal information unless longer retention is required by law.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Privacy Officer
Interschool Olympiad and Sports Federation Competition
Email: info@interschoolosf.in
Phone: +91 93265 84482
Support Hours: Monday-Saturday
8:00 AM - 4:00 PM IST
Mailing Address:
Interschool Olympiad and Sports Federation
Rai's Aragyanear ,near smart point , 100ft road
kalyan east, Maharashtra , 421306
India
Policy Updates: We may update this Privacy Policy periodically. We will notify you of significant changes via email or website notice. Continued use of our services after changes constitutes acceptance of the updated policy.